Engineers Without Borders

Kenya Project Meeting Minutes 7-21-09

July 23, 2009 at 10:07 am | In Meeting Minutes | Comments Off

EWB-Kenya

July
21st, 2009 Notes

Attended: Justin, Kendra, Adam, Daniel, Mikkel, Aparna, Scott,
Courtney, Kate

Mission statement

Announcements/News:

·        
Da Vinci days

o       
How did it go

§        
Went well, lot of people stopped by

§        
Good interest, got contacts, interested students

·        
Professional civil engineering interested in
helping out

·        
Banner made booth visible

§        
Activities we had

·        
Filter, and buckets of water

o       
Filters getting pricey, are they still
sustainable?

o       
What can we do better for any other outreach
events

§        
Maybe a model to draw people in

·        
Model of a system or village, something
interactive

o       
Put on for fall

o       
Donations/Papa Murphy’s cards

§        
Raised $100 give to Rob or Lindsey

§        
Take Papa Murphy’s cards when going out to get
sponsors for bike ride

·        
Travelers meeting

o       
How are things going

§        
Going really well

§        
Have lot to do but things are coming together,
have a good plan

§        
Went through a trip visualization, walked
through every step of the trip

·        
Started schedule from Portland airport

§        
Transportation issues?

·        
Don’t want to travel at night

·        
Travel is somewhat consistence

·        
Have 2 legs of grip

o       
Nairobi
to Migori

§        
Straight shot bus

o       
Migori to Leyla

§        
Community members will have car for us and will
take us to Leyla

·        
Kenya
picture status

o       
Don’t know

o       
Mark has gotten Malaria

§        
Have to wait

·        
Bike ride

o       
Registered?

§        
Waiting for Tim who Daniel talked to

·        
Got back to Daniel

o       
Only required to wear helmet, no shirts or
numbers

§        
White T shirts and mark them up?

o       
People start to end 3-5 pm

o       
Serve root beer at end

o       
Daniel will coordinate registration

o       
Entry fees, Tim will work something out, maybe
group discount

o       
Early registration the 27th

o       
Send update to people who are interested

o       
Booth at end of race

§        
Mikkel

§        
Need

·        
donation folder

·        
Papa Murphy’s fundraiser cards

·        
Same visuals as Da vinci days

o       
New Leyla poster

§        
Advisor will do this for us

·        
Flyers

·        
Thank you list for donors, or sponsors

§        
How big of booth?

·        
Donut booth size?

·        
Don’t know

§        
All rides end at the same place

o       
How are donations going?

§        
Verbal sponsorship from BEE, Kendra $10, Adam
$50, Scott got bike, Aparna $40

·        
Other updates

o       
Aparna going to be in Corvallis for next weeks meeting

o       
Talked to Charles and Rachel

§        
Questions for community

·        
Migori to Nairobi,
6-8 hours, popular, go often throughout day

·        
Community has solar panels à
electricity

o       
Used to charge cell phones

o       
If not enough, then have a center 1 km away,
don’t know what enter was

§        
Can recharge equipment

·        
Food, replace to what we are eating

o       
NO!

§        
We are visitors, and they have to take care of
us

·        
In Leyla for 6 days, disappointed wanted more

·        
Distance info for Bondo

·        
Community members will pick us up at Migori no
matter what time

·        
Rachele and Charles a couple?

o       
Need to talk to a leader in the community who is
a member of the water team

·        
At least 3 churches in the community

o       
Appropriate to attend church?

§        
More hesitant because which one to attend?

§        
EWB not religious organization so will not

§        
Community questions

·        
The community will have questions Tuesday or
Wednesday

o       
More questions for them at that point

·        
Our questions

o       
What electrical center is?

Updates on Assignments:  (30 mintes)

·        
Letter of inquiry/interest

o       
Ready to send off to Aparna’s sister?

§        
Will send it off and will bounce things back and
forth to get more input

o       
Mostly for Western Union
foundation

§        
Needed by August 28th

·        
Justin (7 minutes)

o       
Donations page comment about donations larger
than $1000

§        
Done

§        
Can check out on web page

o       
IRB translation

§        
Two surveys translated

§        
Need two more things translated

o       
First aid training confirmed?

§        
Will be calling tomorrow morning

§        
Will send out confirmation email, with time

§        
August 2nd

o       
Coca cola grant

§        
When due?

§        
Couldn’t find where we could get money for

§        
Focusing on mosquito nets

§        
Adam will work with Justin to find more info

o       
De Schuttes brewing donations

§        
Once have letter of intent

·        
Can send to De Schuttes

·        
Looks like straight forward process

o       
Western Union
foundation

§        
Needed letter of inquiry/interest for this

·        
Mikkel (1 minute)

o       
Connect week

§        
Talk to Ellen Momseen for booth

·        
At construct a sundae

o       
College of engineering

·        
Some other OSU’s groups meet and greet

o       
Linda Howard, at MU

·        
Aparna (7 minutes)

o       
Business cards

§        
Found a bunch more

§        
Will print more before her time end at xerox

o       
Education certificate for IRB

§        
3 hour online course

§        
Free

§        
All travelers need to do

§        
Will be doing within next couple of days

§        
Submit IRB before next meeting

o       
Portland
Saturday market

§        
Haven’t heard back

o       
CH2M Hill?

§        
Haven’t heard back

§        
Maybe call?

§        
Justin

·        
How much work they do with EWB-USA

o       
Companies involvement is high

§        
They have said not to ask for too much

·        
More personal donations

·        
Not cooperate donations

o       
Xerox presentation

§        
On the way, next week or week after

§        
Very flexible

§        
10-15 engineers from area

·        
One wants to donate to bike ride

·        
Courtney (3 minutes)

o       
Water testing kit

§        
West coast president

·        
Willing to make sure that we get everything out
of it that we can

·        
Biggest concern

o       
Need to know 
water sources

§        
Don’t know specifics

§        
Want to know qualitative analysis

§        
More cost effective to get everything we need in
water testing kit and bring it

§        
Know there is a well (shallow 20 feet wells)
near by, and a river

o       
Human wastes

§        
Expensive and difficult to test in country

·        
Definitely will test for

·        
Any local labs that can do water testing in Kenya?

·        
Did birdie test for chloroform in El Salvador?

o       
Yes

·        
When is kit available

o       
Another chapter has it now will give it back
before we go

·        
We need to make sure that it is stocked

·        
Tests not difficult but will need to work with
beforehand

o       
Flight is August 31st, get kit as
soon as possible

o       
If don’t have exact date then will find other
source

§        
Other options

·        
Kendra has started to get in contact with people

·        
Birdie will think about it, and will start
looking

·        
Adam will also look

§        
Anna Harding

·        
Suggested other things to test for

o       
Long list

§        
Arsenic

·        
Slow progression

§        
Ask what kind of treatment is put on crops

·        
Might not work because things from 10 years
could be in soil

§        
Dumping center for electronics in Africa

·        
Maybe only problem if burn?

§        
Kendra has found people in Corvallis that are willing to help with
training for water kit

o       
Kenya
presentation

§        
Have one but adding to

·        
Will need more info about Kenya

o       
Pictures? Wait two or three more days, then if
don’t have them make presentation without it

§        
Will email what have together tonight

·        
Kate (2 minutes)

o       
Bag fundraiser

§        
Website one bag at a time

·        
Good company

o       
Made in good business practices

o       
Monitored to make sure

o       
Use as advertisement

·        
Good deal for ordering a bunch, how do we get
the money to buy some?

·        
Partnering with other student chapters that
might want to order and sell them

o       
Will talk to them and see

o       
Contact other EWB organizations?

o       
3000 bags for 
big discount

§        
Talk to nationals?

§        
Conferences

·        
$3.25 for any less than 3000 bags

o       
Includes screen printing

§        
Good PR, maybe will not make much money

§        
Conference

·        
Attendees get free stuff, maybe our bags could
be one of these

o       
Wwould depend on who is hosting

·        
And individual members go around and ask if
anybody wants to buy stuff

§        
Maybe order 20, not just Kenya project, but general club

§        
Cost not bad because fundraiser

§        
Kate also contacted a store

·        
Did not call back

·        
Might be able to get them cheaper

§        
Finalize a design?

·        
Email nationals to see if we need permission

o       
On website have where logo can be used

o       
Also email

·        
Will email everyone and get input

·        
Kendra (5 minutes)

o       
 Brochure

§        
Kendra will not be able to take it on

§        
Contact is greg kleiner

·        
Office two floors above Ellen Momseen

·        
Have graphic design students that could put
brochure together

·        
Current brochure has design

o       
Need update

·        
Want specific Kenya brochure, rely on decent
pictures

§        
Justin should be able to do it

o       
Talk to cycling club about bike ride

§        
Talking to individuals

§        
Post something to listserv this week

o       
 Rotary

§        
Contacted the rotary coordinator

·        
Wait for response

·        
Is figuring out which of evan’s contact to
contact

·        
Trying to get into contact with Rotary folks
from Nairobi
and Migori

·        
Brochure, presentation and poster coordination
with Justin and Courtney meet up

o       
Aparna has El Salvador posters that she will
send to Justin

·        
Adam (2 minutes)

o       
Money

§        
Fraternity

·        
Austin
gone, haven’t talked to accountant

o       
Will let us know as soon as got it

o       
Google doc for info from meeting with Kendra
about company/professional advertisement

§        
Don’t really have info just made realization
that we need a team for PR

·        
Daniel

o       
Stove

§        
Cooking stove

·        
Aprovacha

o       
Has examples of cook stoves from around the
world

o       
Improvements in cooking technology in developing
countries

o       
Borrow one for Da vinci days?

§        
Sure just need to go and pick it up

·        
Have to drive it back and forth?

·        
 Or maybe
can borrow it for a month or two?

·        
Will ask

§        
They had a booth at da vinci days

o       
Publicity in the fall for

§        
Banquet

§        
Bike booth

§        
Connect week

Fundraising/Banquet/Advertisement:
(30 minutes)

·        
Banquet

o       
Possible venues (2 weeks to find)

§        
Birdies findings

·        
Washington (Clark
college)

o       
Don’t have kitchen

o       
$75 an hour

§        
Also need to rent a few things

o       
Cost is same as ecotrust, but can hold 300
people

o       
Aparna has a friend who is tenured professor at Clark College

§        
Maybe get in with organization of college and
get discount

§        
Kate

·        
Maybe at beach?

o       
Less expensive but temperature

o       
Get more interest from Portland
people if we keep it in portland

§        
Justin

·        
Ecotrust

o       
Talked to them

o       
$600-700 for venue for 8 hours, for 100 people,
this is discounted price

§        
Hour set up, hour tear down

§        
About price of MU (good!)

o       
Catering, have some to our use through Ecotrust

§        
They said probably $30-35 per person on food

§        
Maybe find $20 per person

o       
There is a kitchen

o       
Justin told we would be getting back to them in
2 weeks

·        
Catering

o       
Caterer typically gets rent dishes and such

§        
But we have to rent them

o       
One caterer

§        
$18 per person

·        
Rent dishes and such so will be more

·        
Typically not included

o       
$1 or 2 from Aparna, $10-15 from Justin

·        
Birdie has friend who may volunteer to help out
and donate their time but we have to pay for food

§        
Will contact more

·        
Food

o       
Ideal would be Kenyan food

o       
Menu options

§        
Mediterranean

§        
Ethiopan food

§        
Indian inspired

·        
Aparna will cook!

§        
World forestry center

§        
Portland
art museum

·        
Justin will look into that

§        
Decision by next week

o       
Guest list

§        
Plan and start on?

§        
Counting on re contacting

·        
Make google donations for donations contacts

o       
Send out registration form for banquet with
thank you’s and with any new info we send out

o       
Entertainment

§        
Courtney

·        
Art for Africa
(mercycorps)

·        
PSU African Association

o       
Ask about entertainment, and Portland natives

§        
Will send out some emails

§        
African drums

·        
Justin saw group at Saturday maket

·        
Da Vinci days group

o       
Touring through Europe

§        
Might not work

§        
Mikkel

·        
Talk to Teddy about African association

o       
Ask about entertainment, maybe them or help to
find entertainment

§        
African dancers?

·        
Fundraising

o       
Other ideas

§        
The water challenge

·        
The water project is a nonprofit

o       
Does outreach

o       
Idea of water challenge

§        
Kits; challenge people to drink nothing but
water for 2 weeks

·        
Normally drink other things, so instead save
money and then donate money to us

·        
Campus orientated?

o       
Campus wide 2 weeks

·        
Wait until after bike ride

·        
Maybe info in barometer

§        
Football parking

·        
September 5th

o       
Just before the game

o       
First come people

o       
Who does it gets to choose which project they
donate to

·        
Books for Africa

o       
Not our project anymore

o       
Books don’t go directly go to Africa, books are
sold then 2% of money then goes to Africa

§        
Adam email Brad about this

·        
How are meetings running?

o       
Agendas help

§        
Focusing on people’s assignments helps

·        
Model for community or water system, more fall
thing

o       
Engage more new members

§        
Learn about process

o       
Involvement from local schools

§        
Maybe high school project?

·        
Linus pauling middle school teacher

o       
Now going to one of the high school

§        
Birdie has contact information

o       
Model all systems?

§        
4 in El Salvador

§        
One for community and one for Kenya

o       
Model building club at high school or middle
school

·        
Stuff we need to get back to

o       
Models for community or water system

o       
Water project challenge

o       
Dad’s weekend event (November)

o       
Water carrying marathon before October

§        
Start at river

§        
A real marathon, 3 km to bondo

§        
Another sponsorship thing

§        
World water day

·        
March 22nd

·        
Do similar thing

§        
Have presentation at end or some demonstration

·        
Make videos in country

o       
Come back and edit to make documentary

§        
Following people through walk to get water

·        
Have we talked to Andy about this?

o       
He has video equipment?

·        
Adam may be able to get something from his dad

·        
Want something small but not grainy

·        
Courtney has hand held camera

o       
Other school connections to get more

Assignment list:

·        
Everyone

o       
Email Birdie if able to do football parking

o       
Make google doc for donation contacts

o       
Look into world forestry center as banquet venue

o       
See if there are any local labs in Kenya
that could do water testing

·        
Travelers

o       
Education certificate

·        
Courtney

o       
Talk to school connections about getting a video
camera

o       
Ask mercy corps about entertainment

o       
Ask PSU about African society or way we could
get African entertainment

o       
Meet with Justin to work on brochure, presentation
and Kenya
poster

o       
Continue on Kenya presentation

o       
Email Kenya presentation to group to get
input

o       
Ask when we will be able to get west coast water
testing kit

·        
Kate

o       
Email nationals to see if we need approval for
design for bags

o       
Send out design for bags through email to get
everyone’s input

·        
Birdie

o       
Ask friend about catering for “free”

o       
Think about water testing kit and where we may
be able to get one

·        
Kendra

o       
Figure out which of Evan’s rotary contacts to
contact

o       
Get in contact with Nairobi and Migori rotary groups

o       
Send an announcement out to cycling club
listserv

o       
Talk to individuals from cycling club about bike
ride

o       
Try to get a hold of a water testing kit

·        
Aparna

o       
Ask friend at Clark
college to see if can get that venue for cheaper as a group with the college

o       
Email Justin El Salvador posters

o       
Portland
Saturday market

o       
CH2M Hill

o       
Ask Rachel and Charles about electricity center

·        
Justin

o       
Ask around about group that you saw at Saturday
market

o       
Look into Portland
art museum as banquet venue

o       
Meet with Courtney to work on brochure,
presentation and Kenya
poster

o       
Work on brochure, Greg Kleiner is contact

o       
Look more into coca cola grant

o       
First aid training

o       
IRB finish up with translations

·        
Daniel

o       
Stoves, ask how long can we borrow for, or do we
have to return it the next day

o       
Coordinate registration for bike ride

o       
Send out update for bike ride

·        
Adam

o       
Talk to dad about video camera

o       
Email Brad about books for Africa
tell them not a part of this any  more

o       
Money

o       
Try to get a water testing kit

o       
Help Justin with Coca cola grant

·        
Mikkel

o       
Talk to Teddy about OSU’s African association,
about entertainment

o       
Talk to Ellen Momseen about booth for COE
construct a sundae

o       
Talk to Linda Howard at MU about OSU groups meet
and greet in MU

o       
Coordinate end of bike race booth, get
everything together for that