Engineers Without Borders
Oregon State University
Kenya Meeting Notes: 6-14-09
June 14, 2009 at 8:12 pm | In Meeting Minutes | Comments OffAttended:
- Aparna
- Adam
- Courtney
- Justin
- Mikkel
Meeting times:
- Professional Saturday, June 27th, 2009, next meeting
o Assessment with group
o Meet and greet
o What trip will entail
o Gordan will be there
- Next meeting Tuesday, June 23rd, 2009
o 6:30 pm
o Valley library, meet at entrance
Fundraising
- Parents and friends (everyone)
o Calling
o Following up with conversation with how they can donate, and info sheet with Kenya, and El Salvador
o Send hand written thank you notes if more than $50
§ Aparna’s sister thank you note
· Do not write ‘significant’ or ‘large’ in the thank you note for just in case this could next be larger
· Saying what we are going to do with the money
· Thanking them again
· Thank you from us and from the villagers
· Travelling for two weeks
- Keep track with who has donated in excel spreadsheet (all of us)
- So far money
o $2500 from EWB
o $750 from Aparna
o $200 from Adam’s fraternity
- Fundraising banquet
o Look at locations and food for February 13th, 2010 (tentative date) (all of us)
o El Salvador in fall
o Ours in winter probably
§ Early February?
· Valentine’s day
· Kenya love
§ Or December for Kenya Christmas
· But students leaving for vacation
o Current ticket price is $50, could be $100 for Portland banquet
o Article in paper
§ Where in paper
§ Get news tip in Oregonian
· Talk to editors
· Website Oregonlive
o How we live section
o Location
§ How much going to cost
§ If we can get discount or for free
§ MU ballroom charges
§ Start looking at places in Portland
· Hard to get people to drive to Corvallis
§ How many?
· 100-200 people
o 200 people = 20,000 dollars!
o Some companies pay for tables
o Dinner, entertainment, auction
o Photography
§ Aparna good camera
· Pictures of community
· Personal connection
· Pictures of travelers with community
o Food costs
§ Last year El Salvador
· Food donated from farms
o Cut costs
· Did cooking at MU east
§ Food options
o Entertainment
· Anything for Africa
· Mercy corp does entertainment work with them?
· Courtney dance teacher?
o How much full cost
§ Couple of thousands
§ Talk to a few places price comparison
§ Food cost 10-20 dollars per head
o How we are going to make it work
o Portland
o Asking people to come to banquet
o Investing in buying stuff in community to sell at banquet
o Courtney’s mom
§ Did auction raised $7000
§ Courtney will talk to her
o Save date letter sent in July and August for banquet
§ Five to six months in advance
· So if in February need save the date hand outs sent in August
In country itinerary
- Justin made
- Make sure we can pull this off
IRB
- Health assessment
o Respiratory health questions
§ May become first priority if we find they need this
o Question any health problems
§ What are the problems?
§ More specific questions to break it down?
§ Don’t want to lead an answer
- Need to translate before we go
o People at potluck offered to do things like this
- Submit a month before travelling
o Get in first week of August
- How far along
o Need to finalize survey
§ Relying on Megan and Susanna doing it well
Who’s going to Africa!
- Adam
- Aparna
- Kendra Seniow
o Really involved
o Coming back next week was in Spain for the year
o Lot of work with chapter in the past
o Kept connection
- Questioning whether send another person
o Don’t want to be a burden for the community, for water and food
o Need money in future
o Worthy of the money to send that extra person
- Professionals
o Gordan Dylan
Alternates
- Courtney
- Scott
Travel Visas (traveling members)
- Travelers for Kenya
o Kenyan embassy in LA, take about a month
o Send all passports, plus form
o $25, probably reimbursed by club
o Done in next couple of weeks
TAC
- Submitted yesterday
- Has all phone numbers for all community members
o Blacked then put on website
- 11 pages
- Outlines protocol
- State advisory for Kenya for North eastern border
o Robbery, mugging, kidnappings for westerners
- Contact info for nearest hospital
- Table with how much money raised
o Enough money for three tickets
§ For price of $1500
§ Can’t buy tickets until approved from TAC
· Mid July
o Short $1100 for in country costs
§ On ground $100 per person
· 1500 shillings for hotel
· Taxi
o No material costs
o Extra $200 for anything
§ Cell phones
· Mark said about $100, email Bryan and Kevin appropriate price for phones and any tips for getting them (Adam)
GPS
- Handheld units ready to go
o Email advisors in forestry department
§ How to get them for a few weeks
§ How to get training
· Classroom, then field
§ Adam taking care of emailing advisors:
· Kevin.boston@oregonstate.edu
· John.session@oregonstate.edu
Kendra
- In Corvallis by July 1st, miss next meeting, but attend next
Water testing kit
- EWB USA don’t know how to get
- Doug not here who is the contact
- Email national because our representative is not contacting us (Courtney)
o Diana.underhill@ewb-usa.org
o Oregon representative not getting back
o Who to contact to get testing kit in September for 2 weeks
o Mailed when? Ask about policies
Grants (all of us)
- Opportunities
o Aga Khan foundation
o Leet Electric foundation
o Lift up Africa
o Mercy center foundation
o Oswald family foundation
o Western union foundation
- Some due dates have passed but others
- Folders from what Aparna’s sister compiled
o Water
§ Four grants
o Kenya
§ Seven grants
- Research and figure out how to apply
o Each person take a few grants
§ For next week look into grants
§ What application process is
§ Cost to apply
§ When due dates are
§ Sent to members who are here this week
- In folders
o 1.5 page summary of who organization is
§ How much giving
§ Advisory board
o Split up
§ Letter of inquiry
§ Letter of intent
· Explains desire to apply, talking about project
Dixon CPR training (Justin)
- How many people needed to come out and do a training
- If offering wilderness
o Expensive
o Teach everything doing on own
- First aid CPR
o Do before emergency personal
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