Engineers Without Borders

Kenya Meeting Minutes 8-5-09

EWB-Kenya

Wednesday August 5th, 2009 Notes (HAPPY BIRTHDAY Mikkel!!!

Attending: 
Kendra, Mikkel, Justin, Luke, Aparna, 
Kate, Adam

Mission Statement (Aparna)

Intro for Luke

Raising funds to go on research
  trip, planning trip to Kenya at the end of summer
How did we find out about
  community

Different communities apply
    to EWB USA, Lela applied to EWB USA
400 people community, river
    next to village dries up in the dry season

Have to walk 3 km away to
      another village in the dry season to get water


Talk to community about
    every week

Hung up on us the first
      time

Have to ask about community,
        and weather, then can get into conversation and won’t get hung up
        on
First time we talked to
        them they said they would sacrifice a goat once they have water
They are excited for us
        to come
When we told we were only
        staying for a week they were wanting us to stay for a month
6-8 hour bus ride to Nairobi

Kenya bus, what will that
          be like?






How many people go on travelers
    go

Labor intensive, then send
      more  people

But community gives the
        labor, we give the design








Announcements/News

Travelers meeting

Last night

Lady came to talk about
      Nairobi and surrounding areas

Where to stay, food, helpful
        to have someone who has been there
Will have contact information
        for someone in Nairobi to help us out, they are American


Andy, job situation may
      change so may not be able to go on trip

Budget cuts, may change
        jobs
Bought most expensive travelers
        insurance, can get refunded for tickets and everything if have to 

Cover medical, and everything


Talked to nationals, if
        Andy can’t go, then they may help us find someone, or may be able
        to find a professor in Nairobi that can be our professional






Kenya pictures

Email from Mark

Apologizing, can’t get
      them attached so we are going to wait
Mark is  a friend that
      went to Kenya, and took a detour to Lela for us
Getting back on the 23rd




Community call

No new calls


Donations

Kendra: $500 promised, $300
    in hand
Justin: $400 promised, $100
    in hand
Adam: $150 promised, $210
    in hand
Aparna: $160 promised, $200
    in hand
Email Bike info and sign
    up sheet to Luke


Other updates

School supplies for schools
    in Kenya

Bi mart

8 for a dollar, notebooks


Staples

Has something on sale




Water filter for travelers

Kendra has friend that we
      can get it from
Justin’s 90 gallons left


IRB

Student can’t be principle
      investigator, need professional

Dr. Harding is out until
        next week, will ask her
They need to do a training
        class








Updates on assignments/News from
everybody

Letter of inquiry/intent
  from Aparna’s sister, any updates?

She hasn’t started yet,
    will though soon


List for what we will be
  testing for with water testing kit

Kendra: next couple of days
Going to have water kit
    in Corvallis, training with city of Corvallis next Thursday

Right now water testing
      kit is with Portland professionals, Courtney going to pick it up tomorrow




Send Aparna donation contacts

Have not gotten any
Take a picture all of us
    at end of race and then send it out in a card


Kate

Entertainment found in Eugene

Talked to one group waiting
      to hear back from others

Two African teachers from
        Zimbabwe, if not paid probably wont do it, maybe some members of the
        group can get together and do this

Dancers
Paying groups? 

Have in the past
How much?

Get a quote
Depends on what item it
              is




Good marimba group

Middle school group

Played at last el Salvador
              banquet






Other group, drum circle,
        played at football game




Bag fundraiser updates

Specifications for company
      of what art can be

Has to be in black and white,
        and in vector program
Emailed to them, what kind
        of program to use, they said to send it to them and they will try to
        change it into the right format
Navy blue bags to go with
        polos
Logo has blue, will have
        to be black and white, no gray scale

Working on changing format






Dad is musician, he might
    know someone, couldn’t think of anyone will ask again


Mikkel

End of table race

Materials needed, who has
      them
Canopy from Adam,
Materials from Justin

Table and chairs
Posters
Kenya and El Salvador brochures
        or 512’s?

Can format 512 to add donation
          sheet
Or just do donation sheet

Kendra can make donation
            sheet


Still good on 512’s 




Justin and Adam will just
      bring everything to the race


MU connect week meet and
    greet with clubs follow up

Haven’t talked to them
      yet


Sustainable fair

Will do during connect week


Emailed barometer about
    doing an article about us when we get back from assessment trip


Aparna

Professor in Nairobi

Transport in Kenya

Response in next couple
        of days


Contact from son

Internal in country linguistics






Courtney

Presentation

Couple of revisions
Have decent Kenya presentation
One changed a little bit
      for Xerox
Aparna will send Justin
      a newly updated presentation for the site


Water testing kit
Mercy corps entertainment
PSU African association
    entertainment


Adam

Nairobi contact

Haven’t heard back


Dad’s video camera

Dad will buy one that we
      can use


Coca cola grant (and Justin)

Fits us pretty well
Summary of stuff in application

Stuff implement team can
        look for

How our project is going
          to benefit community
Specific actions and agenda
          that we think we are going to do

Timeline of implementation
Want line item budget


Probably won’t have to
          do specific research in country






ground water association
    grant (and Justin)

NGWA

Good fit for us?

To get grant, must be NGWA
          affiliated and we are
Focused to projects in the
          states
Public awareness, and other
Matching funds program for
          one grant
Have several grants

One Aparna found matched
            us

Will send links


One Justin found did not










Justin

El Salvador run

Water walking stuff

Met with Michelle

Receptive with combining
          walk and run, work together
Sign up to do run or walk,
          after walk has started then start runners then afterwards will have
          a bash
How long?

Walk path mapped out, down
            river 3km each way

Just like Lela


Have to be on Sunday if
            farmers market still going on
Run, track not marked out
            yet

She’s going to look into
              that
She has some contact that
              has done runs before




Specifics of when it’s
          going to happen

Start advertising, start
            getting pledges
Encourage registration or
            donations?

Encourage pledges more?
              Registration fee or not?
Can’t rely on only EWB
              people running

Want community to work with
                us, registration fee will make it more official






Prizes

Shirts? Like bike ride
If you get over $50 in donations
            then get shirt?

Could be levels




Donations why can’t people
          just take money

Checks payable to EWB
May happen but no way to
            control it


Decide on date, and how
          it’s going to go

El Selvador banquet is early
            November so need to do it before then

Week before Halloween
A Sunday
Later in November would
              be too cold




Talk to Michelle about finances

How money raised would be
            split?

50/50, pledges check where
              money goes

Don’t want to put split
                face to community
Put in project funds, have
                board decide






Justin event coordinator?

Have two people head this
            up, one from El Salvador, Lela
Justin probably be the one
            for Lela


Avery park start and finish

Start there with empty container,
            walk to river fill it up then walk back

May have to talk to city
              about this

Mary’s river right by
                park could dump there
Justin will talk to city
                about this


Have city to run fountain
              and fill there


Advisor at river to fill
            buckets for people


Use something equivalent
          to water weight
Send out info on list serv
If done before banquet will
          help with planning so El Salvador can still do banquet






Portland professionals ‘banquet
    planner’

Erin Porsky from professionals

Good ideas




Birdie’s friend caterer

May come up to talk to us




Kendra

Rotary

Email contacts

Heard back from nationals
        coordinator






Kelly

Portland professionals




Banquet/Bike ride/fundraising

Bike ride

Registration

Have people registered yes
      or else going to bring it then


Attire

EWB decorations

Could get white t-shirts
        and then marker then up
Have EWB shirts at end of
        race
Saturday night party to
        decorate shirts

Splatter shirts?
Team Kenya on back
Spray paint or acrylic pain?
White shirt?

Thick enough to just wear
            without anything else








Equipment

Everyone have a bike and
      a helmet?
Aparna will bring bike for
      Kate



Rides: Kendra needs one
Booth

When to set up?

Luke will help set up
Meet at 8:30 to set up then
        everyone will leave at 9 besides Kendra


Do we have enough handouts


Water bottle sale?


Banquet

Location

Multonomah art center for
      venue for banquet

Sounds like it may work
160 people
Room for dancers
$114 for an hour
Full kitchen
Birdie’s friend needs
        to bring all their cookware to cook for that many people

Renting stuff if they don’t
          have it


Renting auditorium
Tables and chairs

Included in price


Book it and get separate
        caterer if needed

Need gauge of how fast they
          fill up


Aparna could check it out,
        close to her house
Have to pay up front to
        make reservation

Bunch of deposits

Couple of hundred dollars
Pay pretty fast




Kathleen Madin 

Aparna will contact
Knows Justin by EWB




Ecotrust

No flexibility on catering


Children’s art center

May not work




Entertainment updates
Dishes, are we going to
    buy them

Options

Rent from OSU or PSU

OSU catering, or special
          occasions, PSU
Cost of buying?
Mikkel will look into


Split with El Salvador for
        price





Justin will try and get
    a hold of birdie tomorrow
Official leader for banquet?

Need to have two

Kelly maybe
Adam, Aparna want to help
Justin have it now, and
        then travelers take it over

Have a plan before school
          starts






Save the dates

Location figured out
Included: when, where, how
      much, what’s entertaining


Need name and logo for banquet

Name = Kenya love

Colors brown and pink?
Logo Kenya, transition slowly
        to heart then heart




Deadlines

Venue figure out by August
      11th
Save the dates August 21st
      send it out

Rough draft by August 11th
Adam, Kendra, and Aparna
        will work on








Assignment list:

Everyone:

Send Aparna donation contacts


Aparna:

Update on professor in Nairobi
Send Justin the newly updated
  presentation to Justin
Bring bike to bike race
  for Kate
Contact Kathleen Madin with
  Multnomah art center as a venue for the banquet
Work on banquet logo


Courtney:

Pick up water testing kit
  from Portland professionals
Mercy corps entertainment
PSU African association
  entertainment


Kate:

Get more information on
  the entertainment, ask about cost
Bag fundraiser: get logo
  into correct format for company
Get more information on
  entertainment groups in Eugene


Kendra:

Obtain water filter from
  friend
List for what we will be
  needing to test for with water testing kit
Keep on working with Rotary
  contacts
Work on banquet logo


Mikkel:

Connect week meet and greet  at MU
Sign up for sustainable  fair
Look into price of renting/buying  dishware for banquet


Justin:

Timeline for what we need  to get done for Coca cola grant
Start to organize run/walk  with El Salvador group, see if El Salvador has someone that can help
Ask city about pulling water  from the river and where we can dump it
Talk to Birdie about the   different venues she has found


Adam:

Nairobi contact
Work on banquet logo