Engineers Without Borders

Board Meeting 2/4/09

February 4, 2009 at 8:56 pm | In Meeting Minutes | Comments Off

2/4/09

Agenda

-CoF – Student Webpages update request

-Update on professionals travel for Spring Break

-Kelly’s Letter for EWB-USA

-New Webmaster update

-Speaker for General Meeting 2/11/09

-New Project Update: next steps

1. COF – Student Webpages update request

We need to update registry information on COF website – still has info from Beth McNair’s reign. Will supply with a paragraph/photos as well as a link to the current website.

2. El Salvador – spring break travel?

Malia and Greg submitted applications today, Board has received copies. Travel dates are March 19-29. TAC application must be submitted by Feb 15, should probably proceed before approval, and have contingency plans of vacation if travel not approved by TAC. TAC

3. Kelly K’s letter for EWB-USA

Kelly talked to Diana Underhill about the letter to give a heads-up and passed around a revised version of the letter for signatures. Wants to get all Exec Board Members to sign, will have letter in Gilmore tomorrow for signatures. Hope to send off a hard copy by the end of the week.

4. New Webmaster, Adam August

New member, excited to be involved, looking to get better structure and more photos on the site. Has previous experience, etc. Send photos to Aparna or Adam. augusta@onid.orst.edu

5. Speaker ideas for next General Meeting – to Carl

Had previously intended to run a workshop – probably too late to organize at this point, and don’t have a room for a meeting. Show a movie? Evan will talk to Todd re:dam in India, etc. Also idea of Bolivia water film. Rob will see about getting a room in Kearney Hall.

6. New Project Update – what to do?

Email from Luke Pritchard – wants us to get a mentor and list of goals, then talk to him to try to fit a project. Take-home: make a list of our basic criteria and have Luke reduce the list, then go through the selection process with a small committee at home. Finally to have a chapter-wide vote. Also to check with Luke periodically throughout the process. Evan will email Luke and cc Aparna, then follow up with email.

Criteria –

i. Projects that are not in the most rigorous tier of technical requirements. (not bridges, etc)

ii. Cheaper airfare

iii. Anticipated project length of less than 3 yrs

iv. Singular location rather than dispersed implementation (smaller area)

v. No language requirement, nor geographic requirement

7. Kelly’s update on the El Salvador project:

Kelly has had a few minor health issues, but also will be going to China, and so she is looking to start the leadership turnover soon. Also, she would like to move towards a broader leadership of the project; a structure similar to the board including: finances, fundraising, project cost estimates, administrative work, travel coordinator, PR? Seeking input on how best to do this. Vote? Volunteers? Board generally agrees on structural changes, volunteer method is selected.