Engineers Without Borders

Board Meeting 10/7/09

October 9, 2009 at 3:25 pm | In Meeting Minutes | Comments Off

General:

• Calendar – in progress, just includes banquets/trips so far. We will add meetings

• Invoice from nationals – $400 annual fee due Oct 31^st

• All parking fundraisers will go to general fund after this series of football/basketball games

• We will reinstate a weekly email list to cut down on emails
• Should we make second listserv for alumni, etc?
• The first one will go out next Tuesday

• We will consider raising dues next year
• late dues should be $5 more after maybe Oct. 31st
• We will remind people about them tomorrow, then announce the late fee next week
• We need to have workshops lined up for people to pay dues

Bank account:

• We have $3466
• Lyndsey will ask Rob if this includes project funds/debt

Funding request for conference from Kendra:

• In the past the club has given about $500 for travelers
• We need to consider how it will affect them, saving for rainy day, how it will appear to college, etc
• in the past money has been per student
• after we figure out how much is actually in the general fund we will make a decision
• We will give $300 if there is less than 6000 total and $500 otherwise
• all present voted in favor

Budget

• El Salvador
• $8-9000 estimated cost for december el salvador cost. Could be more.
• 4 students will go with Malia and Greg. EWB-USA is alright with that no one with a PE is traveling

Kenya

• They have a $1500 credit with NW air
• ~$2500 more needed (on the safe side). This will cover surveying and looking for a well location
• They travelers will stay in Lela the whole time for safety

• banquet: funding has been paid from general fund. $1500 to start up.
• Expenses for the venue are due by December
• We will buy dishes to be used at both banquets

Documents from nationals:

• They have sent out lots of new rules
• Scott will send out emails and notify those they might pertain to.

Greg Mines from the Portland Professional Chapter has talked to us about splitting regional workshop in early january

• It will cost $1500 between all participants
• they will plan it out
• We might sell tickets to public to reduce cost
• Other Oregon chapters are dormant, not responsive yet
• this would be a good opportunity if more chapters split it with us. We can send lots of people for little cost
• We also need more support from PE’s in the future, we can build contacts
• We will offer to contribute $300-500. We are interested but want more chapters to split costs

Workshops

• We need to brainstorm workshop ideas, Jason, a local contractor, has volunteered to help
• The organic growers club has approached us for another rainwater catchment this term. We would need for it and TAC approval.
• surveying
• -low tech
• -high tech – gps and gis
• water quality – ccw might help
• We will go for water quality first this term on a Saturday from 10:00-2:00

A Forest service employee wants to be a mentor. He has worked in Africa.

• We will introduce him to interested board members soon

El Salvador Travel application

• Some board members need to look at El Salvador travel application for Michelle

Meeting plan tomorrow:

• Groups: el salvador, kenya, PR/fundraising
• Brad will announce ways to help with the banquet
• physical banquet ticket to give to people might encourage them to go.
• donuts will be sold Monday outside of dutch bros
• They would sell really fast on a game day, something to keep in mind

• presentation – We will talk about the value of being in group beyond just traveling. (Visual will be included)

• New member plug ins:
• In El Salvador project: conversation about whats going on in el salvador. Changes in project. We also need a copy of recent legal work in country
• doughnut sales
• announce positions
• habitat
• fundraisers
• asking for banquet volunteers

$360 will be payed for the Kenya Banquet venue

Scott, Adam, Nick, and Dr. Boston were present, voted all in favor